First, you must write a letter requesting that your landlord make the repairs. If you have an emergency repair, you can give your landlord oral notice, but it's a good idea to follow up in writing because oral communication is hard to prove.
In your letter, be specific about the repairs needed and keep a copy of the letter for your records. After your landlord receives your letter or notice of emergency repair, repairs must begin 3 or 12 business days later, depending on the seriousness of the repair process. After you finish reading this page, click next to find out more information on how long you have to give your landlord to start on repairs.
It is alsoa good idea to call your landlord to request the repairs. A phone call may speed up the repair process. You should still send your landlord a letter even if you are going to call.
To make sure that your landlord received your letter, you should send your letter by one of the following methods:
Certified mail with a return receipt request - the post office will have your landlord sign for the letter and you will get a card mailed back to you with your landlord's signature.
Hand-delivering the letter with someone who witnesses your delivery
Your landlord signs a letter saying that s/he received the letter
Please see attached file for an example of the letter.